Online Board Meeting Etiquette

Online board meetings are an efficient method to conduct meetings without the requirement for physical presence. It allows more members to be involved and eliminates the need for lengthy and expensive travel expenses. However virtual meetings aren’t without challenges. It is essential to adhere to certain etiquette rules in order to ensure that these meetings are as efficient and effective as possible.

1. Get more people involved by creating an online icebreaker in advance of and after the meeting. This will help the board members get acquainted with each other. You can also ask the board members to introduce themselves using the chat box. It’s a great method for everyone to feel comfortable with the technology and to begin the meeting.

2. Train the less tech-savvy board members. This will reduce the resistance to adopting the latest technology. Training will also help them navigate the board portal and other tools, more efficiently. 3. Before the call starts ensure that all participants have a high quality audio/video setup as well as a stable internet connection. This will increase the overall quality of the call. 4. Ensure that all attendees basics of board minutes are using the mute button when they are not speaking. This will cut down on external distractions and minimize the possibility of disrupting other board members.

5. Draft and record minutes. It is crucial to make sure that the minutes will be valuable to attendees, and include any relevant information. Minute-takers must also seek a sensible balance between thoroughness and clarity. They should avoid having informal conversations or personal opinions in meeting minutes.